Admin

2018-19 Bulletins and Circulars

June 24, 2019

Administrative Circular No. 73: Accommodations to Parents/Guardians with Disabilities; for Principals, Division and Department Heads June 21, 2019

Administrative Circular No. 72: Designation of Test Site Coordinators; for Principals, Test Site Coordinators

Attachment: Designation of Test Site Coordinators - Online Contacts Form

June 3, 2019

Administrative Circular No. 213: AP Audit Authorization of Advanced Placement Courses for 2019-2020; for Middle School Principals and Senior High School Principals Offering Advanced Placement Courses, Area Superintendents

Attachment 1. 2019-2020 List of Advanced Placement Courses
Attachment 2:
2019-2020 Principal Certification Form
Attachment 3:
2019-2020 AP Textbook Order Form

May 29, 2019

Administrative Circular No. 71: 2019 San Diego State Upward Bound Summer School Program; for Traditional School Site Administrators, Year-Round Site Administrators, Division and Department Heads, Managers, San Diego Education Association Representatives, Child Development Center Administrators, Certificated Staff and Area Superintendents

Attachment: Using eRecruit to Apply for a Job

May 16, 2019

Administrative Circular No. 70: 2019-2020 UC 'A-G' Course List Update; for All High School Principals and Area Superintendents

Attachment 1: Update Instructions
Attachment 2: Principal Certification
Attachment 3: A-G Course Worksheets

May 3, 2019

Administrative Circular No. 69: Notice to Employees Regarding PERB Case Decision No. 2634; for All School Principals, Division and Department Heads, Child Development Center Administrators, and San Diego Education Association Representatives

Attachment 1: Notice to Employees Posted by Order of the Public Employment Relations Board

April 30, 2019

Site Operations Circular No. 2036: Protocols for Grade Storing of Dropped and Newly Enrolled Students; for Principals

Attachment 1: Guide for Grade Storing of Dropped and Newly Enrolled Students - Too for Counselors, Enrollment Clerks, Site Tech and Registrars
Attachment 2A:
Sample Letter to Provide Parents Upon Enrollment (English)
Attachment 2B:
Sample Letter to Provide Parents Upon Enrollment (Spanish)
Attachment 2C:
Sample Letter to Provide Parents Upon Disenrollment (English)
Attachment 2D:
Sample Letter to Provide Parents Upon Disenrollment (Spanish)

Site Operations Circular No. 2001: Issuance of Credit for Out-of-District, Out-of-State and Out-of-Country Transfer Students; for High School Principals

Site Operations Circular No. 2000: Partial Credits: Student Eligibility & Process; for High School Administrators

Attachment: Guide for Grade Storing of Dropped and Newly Enrolled Students

April 29, 2019

Administrative Circular No. 68: Expense Module Inactivation June 15 - July 14, 2019; for All District Employees

Administrative Circular No. 67: Travel Authorization Submission - Event Dates July 1, 2019 or Later; for All School Principals, Child Development Center Administrators, Division and Department Heads

April 25, 2019

Administrative Circular No. 66: Elementary/Middle School Pathway to Biliteracy Award for Students in Grades K, 5th and 8th in 2018-2019; for Area Superintendents, Principals, Vice Principals, Head Counselors, Division and Department Heads, Dual and World Language Teachers

Attachment A. 5th Grade Pathway to Biliteracy Award Student Application
Attachment B. 8th Grade Pathway to Biliteracy Award Student Application
Attachment C. Kindergarten Commitment to Biliteracy Award
Attachment D. 5th Grade Elementary School Pathway to Biliteracy Award
Attachment E. 8th Grade Middle School Pathway to Biliteracy Award
Attachment F. Pathway to Biliteracy Award Frequently Asked Questions

April 22, 2019

Administrative Circular No. 65: GATE Program Summary and Designation of Site Gifted and Talented Site Team Leader and Parent District Advisory Council Member; for All School Principals, Division and Department Heads

Attachment 1: GATE Cluster Program Summary 2019-2020
Attachment 2:
GATE Cluster and Seminar Program Summary 2019-2020

Administrative Circular No. 64: Attendance Procedures for Final Days: June 7, 10, and 11, 2918 (Traditional) July 17, 18, and 19, 2019 (Year-Round); for All Middle and High School Principals

Attachment 1: Promotion/Grad Activity Days Form June 7, 10, 11
Attachment 2:
Promotion/Grad Activity Days Form July 17, 18, 19

April 19, 2019

Administrative Circular No. 63: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment: Occupational Medical Facilities

Administrative Circular No. 62: Return of 2018-19 ELPAC Test Materials; for All School Principals, Division and Department Heads

Attachment: Certification Form

April 15, 2019

Administrative Circular No. 61: Reasonable Assurance Notification; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment 1: Reasonable Assurance for 2019-2020 Letter
Attachment 2:
No Reasonable Assurance Letter
Attachment 3:
Frequently Asked Questions
Attachment 4:
Staff List Sample

April 10, 2019 Administrative Circular No. 60: 2018-19 Accounts Payable Year-End Accrual Items; for All School Principals, Child Development Center Administrators, and Division and Department Heads April 8, 2019 Administrative Circular No. 208: School Counselor and Fieldwork Student of the Year; for Site Administrators, Department Heads and School Counselors April 3, 2019

Administrative Circular No. 59: May Post and Bid for 2019-2020 School Year; for School Principals, Division and Department Heads, Child Development Center Administrators and San Diego Education Association Representatives

Attachment: Using eRecruit to Apply for a Job

Administrative Circular No. 58: Promotion Retention and Placement Decision for Students At-Risk at the Midlevel; for Middle-Level Principals; Area Superintendents; Division and Department Heads

Attachment 1: Decision to Promote or Retain: Teacher Directions
Attachment 2:
Decision to Retain or Promote Forms
a. Grades 6-8, English Version
b. Grades 6-8, Spanish Version
Attachment 3:
Information for Parent or Guardian of a Student At-Risk Form
a. Grades 6-8, English Version
b. Grades 6-8, Spanish Version
Attachment 4: Parent/Guardian Conference Request Form
a. Grades 6-8, English Version
b. Grades 6-8, Spanish Version

Administrative Circular No. 57: Promotion/Retention and Placement Decisions for Students At-Risk at the Elementary Level; for Elementary School Principals; Area Superintendents and Department Heads

Attachment 1: Decision to Promote or Retain: Teacher Directions
Attachment 2:
Decision to Promote or Retain Form
a. English Version
b. Spanish Version
Attachment 3:
Parent Guardian Information Letter
a. English Version
b. Spanish Version
Attachment 4: Parent/Guardian Information Letter
a. English Version
b. Spanish Version
Attachment 5:
Agreement for Pupil to Continue in Kindergarten Form
a. English Version
b. Spanish Version

March 18, 2019

REVISED Administrative Circular No. 46: 2018-19 Processing Deadlines; for School Principals, Child Development Center Administrators, and Division and Department Heads

Attachment 1: Expiring Resources
Attachment 2:
Vendors Participating in Direct Connect Ordering Process

Administrative Circular No. 56: Transitional Kindergarten (TK) Assignments; for Elementary School Principals, Vice Principals and Teachers

Attachment: Affidavit to Teach Transitional Kindergarten

March 15, 2019

Administrative Circular No. 55: SDUSD Seal of Biliteracy Academic Recognition for Students Graduating in Spring/Summer of 2019; for Area Superintendents, Principals, Vice Principals, Head Counselors, Division and Department Heads, World Language Teachers 9-12 Grade

Attachment 1: Application for Graduating Seniors
Attachment 2:
Frequently Asked Questions
Attachment 3:
Application Requirements for Graduating Seniors

March 12, 2019

Administrative Circular No. 54: Pupil Progress Reporting Periods for 2019-2020; for Elementary School Principals, Area Superintendents, Division and Department Heads

Attachment 1: Parent-Teacher Conference Periods 2019-2020 Elementary Schools
Attachment 2:
Request for Minimum Dates 2019-2020 Elementary Schools

March 11, 2019

Administrative Circular No. 51: 2019 Summer School and Extended School Year (ESY) Classified Allocations on-line Process; for Traditional School Site Administrators, Year-Round Site Administrators, Division and Department Heads, Managers, San Diego Education Association Representatives, Child Development Center Administrators, Certificated Staff and Area Superintendents

Attachment: Using eRecruit to Apply for a Job

March 8, 2019

Administrative Circular No. 53: Revision of District Uniform Complaint Procedures PB1312.3 and Grades/Evaluations of Student Achievement Procedure AR 5121; for All Site Administrators, Counselors, Registrars, and Site Technicians

Attachment 1: AR 5121(a) Students Grades/Evaluation of Student Achievement
Attachment 2: BP 1312.3(a) Community Relations Uniform Complaint Procedure

Administrative Circular No. 221: 2019-20 Minimum Days for Secondary Schools; for Secondary School Principals, Area Superintendents, Division and Department Heads

Attachment: Request for Minimum Days: 2019-20

Administrative Circular No. 220: 2019-20 Annual Instructional Minutes; for All School Principals

March 5, 2019 Informational Circular No. 506: Religion in Education: for Area Superintendents and All School Principals; Division and Department Heads February 27, 2019

Administrative Circular No. 52: Time Accounting Certification (TAC) Report for Central Departments: July through December 2018; for Area Superintendents, Division and Department Heads

February 26, 2019

Administrative Circular No. 50: Mandatory Posting Requirements #2; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment 1: Transgender Rights in the Workplace (November 2017)
Attachment 2: EDD-Notice to Employee Unemployment Insurance Benefits (July 2018)
Attachment 3: Operating Rules for Industrial Trucks (November 2018 - 2pgs.)

Administrative Circular No. 49: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment 1: California Minimum Wage MW-2019 (Rev. January 2019)
Attachment 2:
California Law Prohibits Workplace Discrimination and Harassment (Rev. December 2018)

Administrative Circular No. 211: Appropriate Mathematics Placement of Students in Accordance with CA SB359; for all Principals

February 25, 2019

Administrative Circular No. 48: School Choice Student Enrollment 2019-20 (MAGNET, Voluntary Enrollment Exchange Program [VEEP], and Open Enrollment Placement Lists; for Principals and Vice Principals

Administrative Circular No. 47: 2019 Summer School and Extended School Year (ESY) Certificated Applications; for Traditional School Site Administrators, Year Round Site Administrators, Division and Department Heads, Managers, San Diego Education Association Representatives, Child Development Center Administrators, Certificated Staff and Area Superintendents

Attachment: Using eRecruit to Apply for a Job

Administrative Circular No. 46: 2018-19 Processing Deadlines; for School Principals, Child Development Center Administrators and Division and Department Heads

Attachment 1: Expiring Resources
Attachment 2:
Vendors Participating in Direct Connect Ordering Process

Administrative Circular No. 200: Modified Graduation Eligibility Under Ab 167/216, AB 1806, AB 2306, AB 365 and AB 2121; for High School Administrators, Counselors and Registrars

February 8, 2019 Information Circular No. 505: Distribution of Pay Warrants for March 2019; for All Employees February 7, 2019

REVISED Site Operations Circular No. 2024: 2018 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT); for High School Principals and Vice Principals; Area Superintendents

Attachment 1: PSAT Exams Deposit Form
Attachment 2:
2018 PSAT/NMSQT Test Fees

January 28, 2019

Administrative Circular No. 207: Procurement of Facilities, Equipment, and Services for High School Graduation and Middle-Level Promotional Exercises; for Area Superintendents, Middle Level and Senior High School Principals

Attachment: Request for Procurement of Facilities, Equipment and Services

Administrative Circular No. 206: Senior High School Graduation Preparations and Ordering Printed Materials; For Senior High School Principals

Attachment 1: Senior Diploma Cover
Attachment 2: 2019 Senior High Commencement Program

Administrative Circular No. 205: Middle Level Promotion Exercises and Certificates; for K8/Middle School Principals

Attachment 1: Middle Level Promotion Exercises Form
Attachment 2: Certificates of Promotion 2019

Administrative Circular No. 204: Elementary Promotion Exercises; for Elementary School Principals

Attachment: Elementary Promotion Exercises Form

Administrative Circular No. 45: Student Records Requests; for Principals, Vice Principals

January 24, 2019

Administrative Circular No. 209: California Healthy Kids Survey, California School Staff Survey, California School Parent Survey; for Elementary, Middle/Junior, and Senior High School Principals

Administrative Circular No. 44: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment: Occupational Medical Facilities

Administrative Circular No. 43: Reduced Workload Program; for School Principals, Division and Department Heads, Child Development Center Administrators, and San Diego Education Association Representatives

Attachment 1a: Reduced Workload Agreement
Attachment 1b: Continuing Reduced Workload Agreement
Attachment 2: CalSTRS Reduced Workload Program Eligibility Requirements
Attachment 3: Reduced Workload Program/Job Share Partner Enrollment Form
Attachment 4: Tentlhy Pro-Rata Rate Chart for Job Share Assignments

Administrative Circular No. 42: Job Share Program; for School Principals, Division and Department Heads, Child Development Center Administrators, and San Diego Education Association Representatives

Attachment 1: Job Share Agreement
Attachment 2: Health Benefits for Job Share Assignment
Attachment 2.1: Health Benefits for a Job Share/Reduced Workload Assignment Only
Attachment 3: Job Share Benefits

Site Operational Circular No. 2021: Student Enrollment in College/University Coursework; for High School Administrators, Counselors, and Registrars

January 18, 2019

Administrative Circular No. 41: Prohibition on inquiring as to student citizenship: for Principals and Area Superintendents

January 14, 2019

Administrative Circular No. 40: Time Accounting Certification (TAC) Report for Central Departments: January Through June 2018; for Principals, Area Superintendents, Division and Department Heads

Attachment: Example - Time Accounting Certification (TAC) Report

Administrative Circular No. 39: Revised Time Accounting Certification (TAC) Report Process for School Sites: January Through December 2018; for Principals, Area Superintendents, Division and Department Heads

Attachment: Job Aid - Allocations Status by Assignment Report

Site Operations Circular No. 2035: Guidelines for Promoting Academic Integrity in Online Proctoring; for Secondary Site Administrators

Site Operations Circular No. 2022: Protocols for On-line Course Requests in Powerschool; for All Secondary Administrators, Counselors, Registrars, and Site Technicians

Attachment 1: Course Equivalents
Attachment 2: Online Learning Quick Guide - Allocations and Deadlines

December 20, 2018

Administrative Circular No, 38: Spring 2019 Administration of the FITNESSGRAM Physical Fitness Assessment for Grades 5, 7, and 9; for All School Principals and Area Superintendents

Attachment: FITNESSGRAM Sample Class Roster/Score Sheet

Information Circular No. 504: Mileage Reimbursement Rate - 2019; for All employees

Administrative Circular No. 37: Classified School Employees' Week Board Recognition; for Site Principals, Vice Principals, Division and Department Heads, Child Development Center Administrators, Governance Team Chairpersons, and School Site Council Chairpersons

December 14, 2018

Administrative Circular No. 36: Preparation and Enrichment Program Subject Emphasis Deadline; for All Elementary Principals and Vice Principals, SDEA Representatives

Attachment: Subject Emphasis Request Form

December 13, 2018

Site Operations Circular 2034: College Course/Grade Transcriptions for New Students; for High School Administrators

Site Operations Circular No. 2023: 2018/19 Process for Senior Grading, Transcript Distribution, Grad Doc Completion, and District Exit Verification; for Area Superintendents, Senior High School Principals, and Vice Principals, Counselors, High School Registrars, Site Techs

December 3, 2018

Administrative Circular No. 35: Joint High School Diploma Program: Option 2 Process for Continuation High Schools; for Continuation High School Administrators, Counselors and Registrars

Attachment: Option 2 Diploma Card

November 28, 2018

Administrative Circular No. 34: Summative ELPAC Training: Spring 2019; for All Principals

Attachment: ELPAC Summative Assessment TK-12 Schedule

November 26, 2018

Site Operations Circular No. 2014: Principal's Certification of Graduates; for High School Site Administrators an High School Registrars

Attachment 1: Principal's Certification of Graduates
Attachment 2:
Principal's Waiver of Graduation Requirements

REVISED Site Operations Circular No. 2005: Student Participation in Commencement and Other Senior Activities; for Senior High School Principals and Vice Principals; Area Superintendents

November 16, 2018

Administrative Circular No. 33: Certificated Staff Category I and III Leave of Absence Applications for 2019-2020 School Year; for School Principals, Division and Department Heads, Child Development Center Administrators, Certificated Staff Members and San Diego Education Association Representatives

Attachment: Leave of Absence Request Form

November 13, 2018

Site Operations Circular No. 2020: 2018-2019 Unlocking the Genius (UTG) Experience; for Principals and Site Counselors (Grades 6-12)

Administrative Circular No. 219: Youth Risk Behavior Survey; for Senior High School Principals

Administrative Circular No. 202: Support for At-Risk Students at Middle and High Schools (Intervention Plans): for Principals, Vice Principals, Teachers, and Counselors of Middle Level and High School Students; Division and Department Heads; Area Superintendents

Attachment 1: Secondary At-Risk Identification and Intervention Timeline
Attachment 2: Literacy Performance Expectation for all Students
Attachment 3: Mathematics Performance Expectations for all Students
Attachment 4a and 4b: Secondary Learning Contract 2018-19

November 1, 2018 Administrative Circular No. 32: Site Teacher of the Year Nominations; for Principals, SDEA Site Representatives, Teachers and CDC Administrators October 19, 2018 Information Circular No. 503: Distribution of Pay Warrants for December 2018; for all Employees October 12, 2018

Site Operations Circular No. 2033: Student Information Name and Gender Change Request for Transgender, Nonbinary, and Gender Nonconforming Students; for All School Principals, All Counselors, Registrars, and Enrollment Clerks

REVISED Attachment: Student Information Change Request

REVISED 12/3/18 Site Operations Circular No. 2032: Changing Grades & Changing Courses on a Transcript; for Principals

REVISED 12/3/18 Attachment: Grade Correction Authorization Form

Site Operations Circular No. 2018: Caps and Gowns, 2018-19 School Year; for High School Site Administrators

October 9, 2018 Administrative Circular No. 31: Prohibited Use of District Facilities or Employee Time for Campaign Activities; for Principals, Division and Department Heads, Child Development Center Administrators, Governance Team Chairpersons and Chairs of School Site Council October 8, 2018

Administrative Circular No. 30: Districtwide Earthquake Drill; for Principals Division and Department Heads and Child Development Center Administrators

Attachment 3: ICS Form #03 - Student Accountability
Attachment 4: ICS Form #8 Staff Accounting/Status Report

Administrative Circular No. 29: Catastrophic Leave Bank Open Enrollment Donation Period and Opt Out Form; for San Diego Education Association (SDEA), Administrators Association of San Diego (AASD), San Diego Schools Police Officers (POA), Classified School Employees Association (CSEA) OTBS, OSS, PARA, Non-Represented Management and Confidential Group

Attachment: Catastrophic Leave Bank Information

October 5, 2018

Site Operations Circular No. 2011: Probation Transition Proactive Placement at ALBA Community Day School; for All Secondary Administrators

Attachment: Proactive Placement Request

REVISED Site Operations Circular No. 2009: Advanced Placement (AP) and International Baccalaureate (IB) Exam Administration and Payment of Fees; for Senior High School Principals and Vice Principals; Area Superintendents

Attachment 1: 2018-19 AP/IB Student Eligibility Verification
Attachment 2: 2018-19 AP/IB Student Eligibility Verification - Spanish Version
Attachment 3: 2018-19 AP/IB Statement of Income Eligibility
Attachment 4: 2018-19 AP/IB Statement of Income Eligibility - Spanish Version
Attachment 5: 2018-19 AP/IB Federal Income Eligibility Guidelines
Attachment 6: 2018-19 AP/IB Federal Income Eligibility Guidelines - Spanish Version
Attachment 7: 2018-19 San Diego Unified AP/IB School Inventory Worksheet
Revised Attachment 8: 2018-19 San Diego Unified AP Cashier Deposit Form
Revised Attachment 9: 2018-19 San Diego Unified IB Cashier Deposit Form
Attachment 10:
2019 Advance Placement Exam Schedule
Attachment 11:
2019 International Baccalaureate Exam Schedule

Administrative Circular No. 28: 2019 Open Enrollment for Medical/Dental/Vision/FSA/Additional Supplemental Life Insurance Plans; for All Benefits Eligible Employees in Paid Status in Monthly Salaried Positions

September 29, 2018

Site Operations Circular No. 1012: Bus Safety Education Program for 2018-2019; for Elementary School Principals and Child Development Administrators

Attachment 1: Bus evacuation Master Schedule 2018-2019
Attachment 2: Dear Parent/Guardian Letter - English
Attachment 3: Dear Parent/Guardian Letter - Spanish
Attachment 4: School Bus Safety Instructions & Emergency Bus Evacuation Report

Site Operations Circular No. 1011: Bus Safety Drill Instruction; for Middle Level School Principals

Attachment 1: 2018-19 Bus Evacuation Schedule

September 24, 2018

Site Operations Circular No. 1010: School Bus Emergency Procedures and Passenger Safety Instructions; for Senior High School Principals

Attachment: School Bus Emergency Procedures and Passenger Safety Instructions

REVISED Site Operations Circular No. 1009: Enrollment Options Online Applications for 2019-20 School Year; for All Principals, Vice Principals, Counselors, site Enrollment Staff

REVISED Attachment : Parent Letter English
REVISED Attachment : Parent Letter Spanish

September 21, 2018

Administrative Circular No. 218: Senior High School Commencement Exercise Location; for Senior High School Principals

Attachment: 2018 Senior High Commencement Exercises Form

Site Operations Circular No. 2031: Personal Development Leadership Course; for High School Principals and Site Counselors

Attachment 1: Start Here - Personal Leadership Course
Attachment 2: PLT: Accessing Curriculum and Creating Your Course
Attachment 3: Instruction for the Instructor

Site Operations Circular No. 2019: Student Access to Technology-Based Instruction; for School Site Administrators

Site Operations Circular No. 2015: End-of-Course Examinations for Honors-Level Courses; for Senior High School Principals and Vice Principals; Area Superintendents

Site Operations Circular No. 2010: Special Accommodations Request for Act & College Board Testing (SAT, PSAT/NMSQT, AP); for High School Site Administrators and Testing Coordinators

Attachment 1: Testing Accommodations Coordinator Responsibilities
Attachment 2: 2018-19 ACT Test Dates, Locations, Codes and Deadlines
Attachment 3: 2018-19 College Board Test Dates, Locations, Codes and Deadlines

September 14, 2018

Information Circular No. 502: Annual Notice of Process for Reporting Incidents of Board Member Directives or Unprofessional Conduct; for All District Employee

Administrative Circular 27: Support of At-Risk students at the Elementary Level (Intervention Plans); for Principals Vice Principals, and Teacher of Elementary Students; Division and Department Head; Area Superintendents

Attachment 1: At-Risk Identification, Intervention and Support Timeline
Attachment 2: Literacy Performance Expectations for all Students
Attachment 3: Mathematics Performance Expectations for all Students Grades TK-6
Attachment 4: Elementary Learning Contract: 2017-2018

REVISED Site Operations Circular No. 1008: Expenditure of Major Categorical (Title I) Funds for 2018-19; for All Principals, School Site Council (SSC) Chairpersons, Area Superintendents, Division and Department Heads

Attachment 1: REVISED Major Categorical (Title I) Funds Expenditure Guidelines for 2018-19
Attachment 2:
Template - Major Categorical Funds Justification of Expenditure for budget/Expense Transfer and SPSA Modification 2018-19
Attachment 3:
Sample Budget Transfer - Major Categorical Funds Justification of Expenditure for Budget/Expense Transfer and SPSA Modification 2018-19
Attachment 4:
Sample Expense Transfer - Major Categorical Funds Justification of Expenditure for Budget/Expense Transfer and SPSA Modification 2018-19
Attachment 5: Sample - School Site Council Meeting Minutes 2018-19

Administrative Circular No. 26: 2018-19 Site Parent & Family engagement Policy and School Parent Compact; District guidelines for Implementation of the San Diego Unified School District Parent Involvement Policy; for Principals School Site Council (SSC) Chairpersons, and Area Superintendents

Attachment 3: Sample - Annual title 1 Parent Meeting Agenda
Attachment 4: Annual title I Parent Meeting Power Point for 2017-18
Attachment 6a:
Template - Title I Site Parent Involvement Policy (PIP)
Attachment 6b: Template - Site Parent Involvement Policy (PIP)
Attachment 7a: Template - Title I Home/School Compact
Attachment 7b: Template - Home School Compact

Administrative Circular No. 25: School Site Council (SSC) Membership Rosters and Training for the 2018-19 School Year; for All Principals, School Site Council (SSC) Chairpersons, Area Superintendents, Division and Department Heads

Attachment 1: Sample(s) and Template(s) - 2018-19 SSC Membership Rosters (Identifying the DAC Representative)
Attachment 2: Sample - SSC Bylaws (review, revise, or develop)
Attachment 3a: Sample - SSC meeting agenda
Attachment 3b: Sample - SSC meeting Minutes (documenting elections results and new SSC members)
Attachment 6: SSC Responsibilities Checklist

Administrative Circular No. 217: Enrollment of Student in Course Periods without Educational Content and Enrollment of Student in Courses in Which They have Already Received an Acceptable Grade; for High School Principals

Administrative Circular No. 216: 2018-2019 GPA Upload for CALGrant & FAFSA Submissions; for High school Principals, Counselors, and Registrars

September 11, 2018

Administrative Circular No. 24: Federal Impact Aid Survey to be Conducted on October 3, 2018; for All School Principals and Child Development Center Administrators

Attachment: Table of Contents REVISED
Attachment 1:
Memo to Principals
Attachment 2: General information for District Employees
Attachment 3: Site Action Plan - Instructions for Office Staff
Attachment 4: PowerSchool Handbook - Federal Survey Form Report
Attachment 5: Principal's Certification of Federal Survey Form
Attachment 6: Principal's Certification of Special Education Students Information
Attachment 7: Memo to Teachers
Attachment 8:
Check List for Teachers
Attachment 9: Parent Letter REVISED
Attachment 10: Hints: Successful Collection of Survey Forms for Coordinators
Attachment 11: Partial Federal Property List

Administrative Circular No. 23: Board President's Scholarship; for Monthly Classified Employees

Attachment 1: Application
Attachment 2:
Applicant Reference

September 5, 2018

Administrative Circular No. 22: Site and District-level English Learner Advisory Committees

Attachment 1: 2018-19 ELAC Response Form

Attachment 2: 2018-19 DELAC Meeting Schedule

Administrative Circular No. 21: 2018 Community Service Association, CSA Campaign

Attachment 1: CSA Board of Directors' Grant Allocations, CSA Donor Designations, CSA Holiday and other Gifts 2017-18

September 4, 2018

Administrative Circular No. 20: After Hours Access Procedure

Attachment 1: After Hours Access Procedure

Administrative Circular No. 19: School Police Event Numbers

August 29, 2018

REVISED Administrative Circular No. 11: Annual Employee Notifications; for All District Supervisors, Managers, Site Administrators, Directors and Chiefs

Attachment 1: Job Aid How to Run the Annual Employee Notifications Report August 28, 2018

Administrative Circular No. 18: Reclassification Process for Classified Employees; for All Division Heads, Department Managers, Supervisors and Site Administrators

REVISED Attachment 1: Position Classification Review Instructions
Attachment 2:
Administrative Procedure 7540 - Classification of Classified Staff Positions

REVISED Administrative Circular No. 17: Lactation Accommodations - Labor Code; for Principals, Division and Department Heads, Child Development Center Administrators

August 27, 2018

Site Operations Circular No. 1007: Informal Site Initiated Placement (ISIP); for Principals, Vice Principals, Counselors and Enrollment Staff

REVISED Attachment 1: Informal School Initiated Placement (ISIP)

REVISED Site Operations Circular No. 1006: Opening of School - School Choice; for Principals, Vice Principals, Counselors and Enrollment Staff

Administrative Circular No. 16: Transfer Options for Victims of Violent Crimes; for Principals and Vice Principals

Attachment 1: Unsafe School Choice Option Letter
Attachment 2: School Transfer Option Parent Request Form

August 23, 2018 Information Circular No. 501: Constitutional Rights of Undocumented Students to a Free Public Education; for Area Superintendents and All School Principals; Division and Department Heads August 22, 2018

Site Operations Circular No. 1001: Transportation ID Card (ZPASS); for All Principals, Vice Principals and Transportation Liaisons

REVISED Attachment: Transportation Student Tracking Liaison Guide

Informational Circular No. 500: Interdistrict Attendance Permits; for Principals, Vice Principals, Counselors and Enrollment Staff

Attachment A: Sample Revocation Warning Letter of Interdistrict Attendance Permit
Attachment B:
Sample Revocation Letter of Interdistrict Attendance Permit

Administrative Circular No. 15: Verification of Residence for Enrollment Purposes; for Principals, Vice Principals, Counselors and Enrollment Staff

Attachment 1: Declaration of Residency
Attachment 2:
Caregiver's Authorization Affidavit

Administrative Circular No. 14: Enrollment of International and Nonimmigrant Students; for Principals, Vice Principals, Counselors and Enrollment Staff

August 20, 2018

Administrative Circular No. 13: Policy Regarding Accommodations for Parents/Guardians with Disabilities; for Principals, Division and Department Heads

Site Operations Circular No 2030: Monitoring District Leavers; for Area Superintendents, Principals and Vice Principals

Attachment: Request of Enrollment from Receiving School

Site Operations Circular No. 2029: Transcript Fees; for Principals

Site Operations Circular No. 2028: Grade Change Appeal Process; for Principals

Attachment 1: Grade Change Appeal
Attachment 2:
Principal Declaration Checklist
Attachment 3:
Teacher Declaration Checklist

Site Operations Circular No. 2022: Protocol for Online Course Requests in PowerSchool/Powerscheduler; for All Secondary Administrators, Counselors, Registrars, and Site Technicians

Site Operation Circular No. 2013: Process for Determining Academic Distinction; for Secondary Administrators, Counselor and Registrars

Site Operations Circular No. 2007: Early Graduation from High School; for High School Principals

Attachment: Early Graduation Request Form

Site Operations Circular No. 2006: Verification of High School Graduation Requirements Completion for Students Attending Alternative Sites; for High School Principals

Attachment: Alternative Site Verification of Fulfillment of graduation Requirements

Site Operations Circular No. 2005: Student Participation in Commencement and Other Senior Activities; for Senior High School Principals and Vice Principals; Area Superintendents

Site Operations Circular No. 2004: Guidelines for Grade Replacement; for Secondary Site Administrators, Head Counselors, Registrars, and Site Technicians

Site Operations Circular No. 2003: Evaluation of Foreign Transcripts; for High School Administrators, High School Counselors, High School Registrars & Enrollment Clerks

Attachment 1: International School History Form
Attachment 2:
International Transcript Evaluation

Site Operations Circular No. 2002: Guidelines for Grade Suppression; for Secondary Site Administrators, Head Counselors, Registrars, and Site Technicians

Attachment: Course Equivalents

August 16, 2018

Administrative Circular No. 12: Certificated Staff Performance Evaluation: for Area Superintendents, School Principals, Vice Principals, Division and Department Heads, Child Development Center Administrators, and San Diego Education Association Representatives

Attachment 1: Evaluation Timelines
Attachment 2: Summary Evaluation Report
Attachment 3: Evaluation Worksheet
Attachment 4: Evaluation Addendum
Attachment 5: How to Run Evaluation Report
Attachment 6: Entering a Performance Evaluation Summary into PeopleSoft

Administrative Circular No. 10: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment 1: Safety and Health Protection on the Job (Rev. October 2017)
Attachment 2: EDD Notice to Employees (Rev. 43 (5/18))
Attachment 3: Your Rights and Obligations as a Pregnant Employee (Rev. June 2017)

August 15, 2018

Site Operations Circular No. 1005: Requests for Student Transportation Under Section 504/Americans with Disabilities ACT (ADA); for Site Administrators, Division and Department Heads

Site Operations Circular No. 1004: Long-Term Suspensions, Cumulative Suspensions Exceeding 10 Days, or Expulsion of Students with a 504 Plan; for Principals, Division and Department Heads

Site Operations Circular No. 1003: Short-Term 504/ADA Physical Access Accommodations for Students with Temporary Disabilities; for Principals, Division and Department Heads

Site Operations Circular No. 1002: Accommodations to Parents/Guardians with Disabilities; for Principals, Division and Department Heads

Administrative Circular No. 9: Section 504 of the Rehabilitation Act; for All School Principals, Division and Department Heads

August 13, 2018

Administrative Circular No. 8: Grades 9-12 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for All Principals of Senior High and Atypical Schools (not subject to Williams site visits) Division and Department Heads

Attachment A: Instructional Materials Sufficiency Survey
Attachment B: Principals Verification Statement Instructional Materials Sufficiency
Attachment C: Williams Science Lab Equipment Worksheet

Administrative Circular No. 7: Grades 6-8 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for All Principals of Middle Level and Atypical School (no subject to Williams site visits), Division and Department Heads

Attachment A: Instructional Materials Sufficiency Survey
Attachment B: Principal Verification Statement Instructional Materials Sufficiency

Administrative Circular No. 6: Grades K-6 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for Principals of Elementary and Atypical Schools (not subject to Williams site visits), Division and Department Heads

Attachment A: Instructional Materials Sufficiency Survey
Attachment B: Principal Verification Statement Instructional Materials Sufficiency

Site Operations Circular No. 2027: Parental Notification of Comprehensive Sexual Health and HIV Prevention Instruction; for Principals, Grade 6-12

Attachment: Sexual Health Education Parent Notification Verification Form

Site Operations Circular No. 2026: Required Sexual Health Education and Professional Development, Grades 6-12; for Principals, Grades 6-12

August 8, 2018

Administrative Circular No. 5: Student Teaching Program; for All School Principals and Vice Principals, Area Superintendents, Division and Department Heads, Certificated Staff

Attachment 1: Administrator Confidential Recommendation
Attachment 2:
Student Teacher Placement Protocol
Attachment 3: Master Teacher Guide
Attachment 4: Student Teacher Placements
Attachment 5: Non Student Teaching Requests for Placement

August 7, 2018 Administrative Circular No. 4: Designation of Site Gifted and Talented Site Team Leader and Parent District Advisory Council Member; for All School Principals, Division and Department Heads August 2, 2018

Administrative Circular No. 3: Designation of Test Site Coordinators; for All School Principals

Attachment: Designation of Test Site Coordinators - Online Contacts Form

Site Operations Circular No. 1000: Testing Calendar Information for the 2018-2019 School Year; for All School Principals, Division and Department Heads

Attachment 1: 2018-2019 Testing Calendar, Traditional Calendar Schools
Attachment 2: 2018-2019 Testing Calendar, Year-Round Calendar Schools

July 30, 2018 Administrative Circular No. 2: Declaration for Trespass Law; for Area Superintendents and All School Principals July 23, 2018

Site Operations Circular No. 2025: 9th Grade Athletic Probationary Period; for Senior High School Principals and Vice Principals; Area Superintendents

Attachment 1: San Diego Unified School District Athletic Probationary Contract
Attachment 2:
San Diego Unified School District Athletic Probationary Contract Student Grade Check

July 18, 2018 Administrative Circular No. 215: Work Permit Signers; for Secondary Principals July 10, 2018 Site Operations Circular No. 2024: 2018 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT); for High School Principals and Vice Principals; Area Superintendents July 2, 2018

Administrative Circular No. 1 : 2018-19 Designation of Teacher Preparation Days: for Principals, Division and Department Heads and SDEA representatives

Attachment 1: 2018-2019 Certificated Traditional Schedule
Attachment 2:
2018-2019 Certificated Year Round Schedule