Fax: (619) 583-9643
Henry Clay Elementary School
6506 Solita Avenue San Diego, California 92115
School Site Council Bylaws
In accordance with Education Code 52852 and San Diego Unified School District Administrative Procedure 9060, the School Site Council of Henry Clay Elementary School agrees to adhere to all the bylaws noted and explained below.
Article I: Duties of the School Site Council
The School Site Council of Henry Clay Elementary School, hereinafter referred to as the council, shall carry out the following duties:
- Obtain recommendations for, and review of, the proposed Single Plan for Student Achievement from all school advisory committees.
- Develop and approve the plan and related expenditures in accordance with all state and federal laws and regulations.
- Recommend the plan and expenditures to the governing board for approval.
- Provide ongoing review of the implementation of the plan with the principal, teachers, other school staff members, and parents.
- Make modifications to the plan whenever the need arises.
- Submit the modified plan for governing board approval whenever a material change (as defined in district governing board policy) is made in planned activities or related expenditures.
- Annually, (and at each trimester) evaluated the progress made toward school goals to raise the academic achievement of all students.
- Carry out all other duties assigned to the council by the SDUSD Board of Education and by state law.
Article II: Members
Section A: Composition
The council shall be composed of ten members, selected by their peers, as follows:
Three classroom teachers
One other school staff members
Five parents or community members
The school principal shall be an ex officio member of the council. Council members chosen to represent parents may be employees of the school district so long as they are not employed at this school.
Section B: Term of Office
SSC members are elected for two-year terms. Every reasonable effort is to be made to stagger term starting points (between odd-and even-numbered years), thus ensuring a balance of veteran and new members. At the first SSC meeting of each year, each member’s current term of office will be recorded in the meeting minutes.
Section C: Voting Rights
Each SSC member is entitled to one vote and may cast that vote on any matter submitted to a vote of the council. Absentee ballots are not permitted.
If emergency voting is necessary, each SSC member may be contacted by phone and asked to view/vote on changes. SSC members will be given a written copy of the changes and asked to vote using a written ballot.
Section D: Termination of Membership
The SSC may, by an affirmative vote of two-thirds of all its members, suspend or expel a member. Any elected member may terminate his or her membership by submitting a written letter of resignation to the council chairperson.
Section E: Transfer of Membership
Membership on the council may not be assigned or transferred.
Section F: Vacancy
Any vacancy on the council occurring during the term of a duly elected member shall be filled by an appointment of the SSC for the period of time until the next regular election.
Article III: Elections
Section A: Officers
The officers of the council shall be a chairperson, vice-chairperson, secretary, and other officers the council may deem desirable.
The chairperson shall:
Preside at all meetings of the council
Sign all letters, reports, and other communications of the council.
Perform all duties incident to the office of the chairperson.
Assume or delegate all other duties which emerge from SSC decisions.
The vice-chairperson shall:
Represent the chairperson in assigned duties.
Substitute for the chairperson in the event of absence.
The secretary shall:
Keep minutes of all regular and special meetings of the council.
Transmit accurate, timely copies of the meeting minutes to all members of the council.
Provide all notices in accordance with these bylaws.
Be custodian of the records of the council.
Keep a register of the names, addresses, and telephone number of each member of the council, the chairpersons of school advisory committees, and others with whom the council has regular dealings, as furnished by those persons.
Perform other such duties as are assigned by the chairperson or the council.
Section B: Election and Terms of Office
The officers shall be elected annually, at the first meeting of the council, and shall serve for one year, or until each successor has been elected.
Section C: Removal of Officers
Any officer may be removed from office by a two-thirds vote of all the members.
Section D: Vacancy
A vacancy in any office shall be filled at the earliest opportunity by a special election of the council, for the remaining portion of the term of office.
Article IV: Committees
Section A: Sub-committee
The council may establish and abolish sub-committees of their own membership to perform duties as shall be prescribed by the council. At least one member representing teachers and one member representing parents shall make up the sub-committee. No sub-committee may exercise the authority of the council.
Section B: Other Standing and Special Committees
The council may establish and abolish standing or special committees with such composition and to perform such duties as shall be prescribed by the council. No such committee may exercise the authority of the council.
Section C: Terms of Office
The council shall determine the terms of office for members of a committee.
Section D: Rules
Each committee may adopt rules for its own government not inconsistent with these bylaws or rules adopted by the council, or policies of the district governing board.
Section E: Quorum
A majority (51% or greater) of the members of the committee shall constitute a quorum, unless otherwise determined by the council. The act of a majority of the members present shall be the act of the committee, provided a quorum is present.
Article V: Meeting of the Council
Section A: Meetings
The council shall meet regularly on the scheduled school day of each month. Meeting times and dates will be determined by the SSC at its first meeting of the school year and distributed to the entire school community. Special meetings of the council may be called by the chairperson or by a majority vote of the council.
Section B: Place of Meetings
The council shall hold its regular meetings at a facility provided by the school, unless such facility that is accessible to the public, including handicapped persons, is unavailable. Alternate meeting places may be determined by the chairperson or by majority vote of the council.
Section C: Notice of Meetings
Written public notice of all meetings shall be given at least 72 hours in advance of the meeting. Changes in the established date, time, or location shall be given special notice. All meetings shall be publicized in the following venues: school newsletter, marquee, and front-of-school bulletin board.
All required notices shall be delivered to council and committee members no less than 72 hours, and no more than five days in advance of the meeting, personally, or by mail (or e-mail).
Section D: Quorum
The act of the majority of the members present shall be the act of the council, provided a quorum is in attendance, and no decision may otherwise be attributed to the council. A majority of the members of the council (51% or greater) shall constitute a quorum.
Section E: Conduct of Meetings
Meetings of the council shall be conducted in accordance with the rules of order established by California Education Code Section 35147 ( c ) and with Robert’s Rules of Order or an adaptation thereof approved by the council.
Section F: Meetings Open to the Public
All meetings of the council, and of committees established by the council, shall be open to the public. Notice of such meetings shall be provided in accordance with Section C of this article.
Article VI: Amendments
An amendment of these bylaws may be made at any regular meeting of the council by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to council members at least five days prior to the meetings at which the amendment is to be considered for adoption.