Grant Forms and Templates

 Grant Process

The following procedure, which is available as a checklist here, applies to all district staff members (teachers, administrators, central office staffers) who plan to submit grant applications, regardless of amount. This procedure does not apply to affiliated groups such as PTAs or school foundations. 

Pre-Award (applications)

Applicant:

    1. Obtain a copy of the funder’s grant application (RFP, RFA, online materials, etc.). For online grant applications, applicants must print a copy of the terms and conditions associated with the grant.
    2. Complete a Request to Develop a Proposal (RDP) 
    3. Attach the funder’s application packet to the RDP
    4. Affix the signature of the principal or department administrator to the RDP
    5. Affix the signature of the area superintendent or division head to the RDP
    6. Submit the RDP to the Research and Evaluation Department 
    7. Complete and submit the grant application

 Research and Evaluation Department:

    1. Submit RDP to central office leaders who review applications for district implications (e.g., technology, facilities, etc.)
    2. Notify applicants if issues become apparent
    3. Submit RDP to the Board of Education for approval 
Post-Award (receive a check)

Recipient:

    1. Notify the Research and Evaluation Department of all grant awards (Note: Do not sign and return grant acceptance letters/forms prior to consulting Research and Evaluation. Special arrangements will be made if quick turnaround is needed.)  
    2. Submit any grant award checks received to your Budget Analyst at the Education Center, Room 3209. Funds must not be deposited in ASB accounts. (Checks will be deposited in an appropriate site/department account.)
    3. Implement grant activities and complete all reporting requirements

Research and Evaluation Department:

    1. Submit grant awards for Board of Education approval

 

Grant Application/Proposal Aids and Resources

 

Grants

The Research and Evaluation Department oversees the grant  application process. 
 
For staff, current forms and helpful resources are posted on the "Forms and Resources" page in the Staff Portal. The “post-award” phase of the grant process is supported by the Budget Development Office.
 
 

Contact Us

Research and Evaluation Department
4100 Normal Street, Room 1008A
San Diego, CA 92103
Director - Ron Rode
Email: rrode@sandi.net
 
 

Potential funders and Requests for Proposals (RFPs) can be emailed to rrode@sandi.net. The information will be posted on the district website and distributed to staff via Newsline.