San Diego Unified School District

Grant Forms and Procedure

• San Diego Unified School District Board Procedure 3290 - Grants
• Grant Proposal Intake Form - Fill Out Form Here

Grant Process

The following procedure, which is available as a checklist here, applies to all district staff members (teachers, administrators, central office staffers) who plan to submit grant applications, regardless of amount. This procedure does not apply to affiliated groups such as PTAs or school foundations.

Pre-Award (applications)

Applicant:

1. Obtain a copy of the funder's grant application (RFP, RFA, online materials, etc.). For online grant applications, applicants must print/save a PDF copy of the terms and conditions associated with the grant.
2. Consult with any relevant departments on planned activities (e.g., PPO if facilities modifications will be made or IT if technology is involved).
3. Consult with other departments, schools, and school leaders who may be affected by grant activities.
4. Complete a Grant Proposal Intake Form 
5. Attach the funder's application packet to the online Grant Proposal Intake Form
6. The online Grant Proposal Intake Form will be routed to the relevant administrators including: principal or department administrator, area superintendent or division head
7. Receipt of Grant Proposal Intake Form will be emailed to applicant
8. Complete and submit the grant application

Grants Administration Department:

1. Submit Grant Proposal Intake Form to central office leaders who review applications for district implications (e.g., technology, facilities, etc.)
2. Notify applicants if issues become apparent
3. If awarded, Agenda Item will be submitted to the Board of Education for approval

Post-Award (receive a check)

Recipient:

1. Notify the Grants Administration Department of all grant awards (Note: Do not sign and return grant acceptance letters/forms without consulting Grants Administration. Special arrangements will be made if quick turnaround is needed.)
2. Submit any grant award checks received to your Budget Analyst at the Education Center, Room 3209. Funds must not be deposited in ASB accounts. (Checks will be deposited in appropriate site/department accounts.)
3. If the grant will be used to pay for services (e.g., to a third party), complete an Intake Form with Strategic Sourcing and Contracts.
4. Implement grant activities and complete all reporting requirements

Grants Administration Department:

1. Submit grant awards for Board of Education approval

Grant Application/Proposal Aids and Resources

• Common Grant Proposal Components
• How to Write Grants article by Douglas Brooks, Ph.D.
• Show Me the Money: Tips & Resources for Successful Grant Writing (Source: EducationWorld)
• SARE Grant Writing Tips from the federal government

Grant Opportunities - (Updated Regularly)

• US Department of Education - Available Grants
• California Department of Education - Available Funding
• San Diego County Office of Education Grant Services - Available Funding
• California Grant Watch
• Instrumntl - Grants for California Schools

For any additional questions, or to discuss a grant opportunity or application, please contact us:

Manny Rubio - Director, Grants Administration [email protected]