November 16, 2018

Administrative Circular No. 33:  Certificated Staff Category I and III Leave of Absence Applications for 2019-2020 School Year; for School Principals, Division and Department Heads, Child Development Center Administrators, Certificated Staff Members and San Diego Education Association Representatives

Attachment:  Leave of Absence Request Form

November 13, 2018

Site Operations Circular No. 2020:  2018-2019 Unlocking the Genius (UTG) Experience; for Principals and Site Counselors (Grades 6-12)

Administrative Circular No. 219:  Youth Risk Behavior Survey; for Senior High School Principals

Administrative Circular No. 202:  Support for At-Risk Students at Middle and High Schools (Intervention Plans): for Principals, Vice Principals, Teachers, and Counselors of Middle Level and High School Students; Division and Department Heads; Area Superintendents

Attachment 1:  Secondary At-Risk Identification and Intervention Timeline
Attachment 2:  Literacy Performance Expectation for all Students
Attachment 3:  Mathematics Performance Expectations for all Students
Attachment 4a and 4b:  Secondary Learning Contract 2018-19

November 1, 2018
Administrative Circular No. 32: Site Teacher of the Year Nominations; for Principals, SDEA Site Representatives, Teachers and CDC Administrators
October 19, 2018
Information Circular No. 503: Distribution of Pay Warrants for December 2018; for all Employees
October 12, 2018

Site Operations Circular No. 2033:  Student Information Name and Gender Change Request for Transgender, Nonbinary, and Gender Nonconforming Students; for All School Principals, All Counselors, Registrars, and Enrollment Clerks

REVISED Attachment:  Student Information Change Request

Site Operations Circular No. 2032:  Changing Grades & Changing Courses on a Transcript; for Principals

REVISED Attachment:  Grade Correction Authorization Form

Site Operations Circular No. 2018:  Caps and Gowns, 2018-19 School Year; for High School Site Administrators

October 9, 2018
Administrative Circular No. 31:  Prohibited Use of District Facilities or Employee Time for Campaign Activities; for Principals, Division and Department Heads, Child Development Center Administrators, Governance Team Chairpersons and Chairs of School Site Council
October 8, 2018

Administrative Circular No. 30:  Districtwide Earthquake Drill; for Principals Division and Department Heads and Child Development Center Administrators

Attachment 3:  ICS Form #03 - Student Accountability
Attachment 4:  ICS Form #8 Staff Accounting/Status Report

Administrative Circular No. 29: Catastrophic Leave Bank Open Enrollment Donation Period and Opt Out Form; for San Diego Education Association (SDEA), Administrators Association of San Diego (AASD), San Diego Schools Police Officers (POA), Classified School Employees Association (CSEA) OTBS, OSS, PARA, Non-Represented Management and Confidential Group

Attachment:  Catastrophic Leave Bank Information

October 5, 2018

Site Operations Circular No. 2011:  Probation Transition Proactive Placement at ALBA Community Day School; for All Secondary Administrators

Attachment:  Proactive Placement Request

Site Operations Circular No. 2009: Advanced Placement (AP) and International Baccalaureate (IB) Exam Administration and Payment of Fees; for Senior High School Principals and Vice Principals; Area Superintendents

Attachment 1:  2018-19 AP/IB Student Eligibility Verification
Attachment 2:  2018-19 AP/IB Student Eligibility Verification  - Spanish Version
Attachment 3:  2018-19 AP/IB Statement of Income Eligibility
Attachment 4:  2018-19 AP/IB Statement of Income Eligibility - Spanish Version
Attachment 5:  2018-19 AP/IB Federal Income Eligibility Guidelines
Attachment 6:  2018-19 AP/IB Federal Income Eligibility Guidelines - Spanish Version
Attachment 7:  2018-19 San Diego Unified AP/IB School Inventory Worksheet
Attachment 8:  2018-19 San Diego Unified AP Cashier Deposit Form
Attachment 9:  2018-19 San Diego Unified IB Cashier Deposit Form
Attachment 10: 
2019 Advance Placement Exam Schedule
Attachment 11: 
2019 International Baccalaureate Exam Schedule

Administrative Circular No. 28: 2019 Open Enrollment for Medical/Dental/Vision/FSA/Additional Supplemental Life Insurance Plans;  for All Benefits Eligible Employees in Paid Status in Monthly Salaried Positions

September 29, 2018

Site Operations Circular No. 1012:  Bus Safety Education Program for 2018-2019; for Elementary School Principals and Child Development Administrators

Attachment 1:  Bus evacuation Master Schedule 2018-2019
Attachment 2:  Dear Parent/Guardian Letter - English
Attachment 3:  Dear Parent/Guardian Letter - Spanish
Attachment 4:  School Bus Safety Instructions & Emergency Bus Evacuation Report

Site Operations Circular No. 1011: Bus Safety Drill Instruction; for Middle Level School Principals

Attachment 1:  2018-19 Bus Evacuation Schedule

September 24, 2018

Site Operations Circular No. 1010: School Bus Emergency Procedures and Passenger Safety Instructions; for Senior High School Principals

Attachment:  School Bus Emergency Procedures and Passenger Safety Instructions

REVISED Site Operations Circular No. 1009: Enrollment Options Online Applications for 2019-20 School Year; for All Principals, Vice Principals, Counselors, site Enrollment Staff

REVISED Attachment :  Parent Letter English
REVISED Attachment :  Parent Letter Spanish

September 21, 2018

Administrative Circular No. 218:  Senior High School Commencement Exercise Location; for Senior High School Principals

Attachment:  2018 Senior High Commencement Exercises Form

Site Operations Circular No. 2031:  Personal Development Leadership Course; for High School Principals and Site Counselors

Attachment 1:  Start Here - Personal Leadership Course
Attachment 2:  PLT:  Accessing Curriculum and Creating Your Course
Attachment 3:  Instruction for the Instructor

Site Operations Circular No. 2019: Student Access to Technology-Based Instruction; for School Site Administrators

Site Operations Circular No. 2015:  End-of-Course Examinations for Honors-Level Courses; for Senior High School Principals and Vice Principals; Area Superintendents

Site Operations Circular No. 2010:  Special Accommodations Request for Act & College Board Testing (SAT, PSAT/NMSQT, AP); for High School Site Administrators and Testing Coordinators

Attachment 1:  Testing Accommodations Coordinator Responsibilities
Attachment 2:  2018-19 ACT Test Dates, Locations, Codes and Deadlines
Attachment 3:  2018-19 College Board Test Dates, Locations, Codes and Deadlines

September 14, 2018

Information Circular No. 502:  Annual Notice of Process for Reporting Incidents of Board Member Directives or Unprofessional Conduct; for All District Employee

Administrative Circular 27:  Support of At-Risk students at the Elementary Level (Intervention Plans); for Principals Vice Principals, and Teacher of Elementary Students; Division and Department Head; Area Superintendents

Attachment 1:  At-Risk Identification, Intervention and Support Timeline
Attachment 2:  Literacy Performance Expectations for all Students
Attachment 3:  Mathematics Performance Expectations for all Students Grades TK-6
Attachment 4:  Elementary Learning Contract:  2017-2018

REVISED Site Operations Circular No. 1008:  Expenditure of Major Categorical (Title I) Funds for 2018-19; for All Principals, School Site Council (SSC) Chairpersons, Area Superintendents, Division and Department Heads

Attachment 1:  REVISED Major Categorical (Title I) Funds Expenditure Guidelines for 2018-19
Attachment 2: 
Template - Major Categorical Funds Justification of Expenditure for budget/Expense Transfer and SPSA Modification 2018-19
Attachment 3: 
Sample Budget Transfer - Major Categorical Funds Justification of Expenditure for Budget/Expense Transfer and SPSA Modification 2018-19
Attachment 4: 
Sample Expense Transfer - Major Categorical Funds Justification of Expenditure for Budget/Expense Transfer and SPSA Modification 2018-19
Attachment 5:  Sample - School Site Council Meeting Minutes 2018-19

Administrative Circular No. 26: 2018-19 Site Parent & Family engagement Policy and School Parent Compact; District guidelines for Implementation of the San Diego Unified School District Parent Involvement Policy; for Principals School Site Council (SSC) Chairpersons, and Area Superintendents

Attachment 3:    Sample - Annual title 1 Parent Meeting Agenda
Attachment 4:    Annual title I Parent Meeting Power Point for 2017-18
Attachment 6a: 
Template - Title I Site Parent Involvement Policy (PIP)
Attachment 6b:  Template - Site Parent Involvement Policy (PIP)
Attachment 7a:  Template - Title I Home/School Compact
Attachment 7b:  Template - Home School Compact

Administrative Circular No. 25: School Site Council (SSC) Membership Rosters and Training for the 2018-19 School Year; for All Principals, School Site Council (SSC) Chairpersons, Area Superintendents, Division and Department Heads

Attachment 1:    Sample(s) and Template(s) - 2018-19 SSC Membership Rosters (Identifying the DAC Representative)
Attachment 2:    Sample - SSC Bylaws (review, revise, or develop)
Attachment 3aSample - SSC meeting agenda
Attachment 3bSample - SSC meeting Minutes (documenting elections results and new SSC members)
Attachment 6:    SSC Responsibilities Checklist

Administrative Circular No. 217:  Enrollment of Student in Course Periods without Educational Content and Enrollment of Student in Courses in Which They have Already Received an Acceptable Grade; for High School Principals

Administrative Circular No. 216:  2018-2019 GPA Upload for CALGrant & FAFSA Submissions; for High school Principals, Counselors, and Registrars

September 11, 2018

Administrative Circular No. 24:  Federal Impact Aid Survey to be Conducted on October 3, 2018; for All School Principals and Child Development Center Administrators

Attachment:       Table of Contents  REVISED
Attachment 1:   
Memo to Principals
Attachment 2:    General information for District Employees
Attachment 3:    Site Action Plan - Instructions for Office Staff
Attachment 4:    PowerSchool Handbook - Federal Survey Form Report
Attachment 5:    Principal's Certification of Federal Survey Form
Attachment 6:    Principal's Certification of Special Education Students Information
Attachment 7:    Memo to Teachers
Attachment 8:   
Check List for Teachers
Attachment 9:   Parent Letter  REVISED
Attachment 10:  Hints: Successful Collection of Survey Forms for Coordinators
Attachment 11:  Partial Federal Property List

Administrative Circular No. 23: Board President's Scholarship; for Monthly Classified Employees

Attachment 1:  Application
Attachment 2: 
Applicant Reference

September 5, 2018

Administrative Circular No. 22:  Site and District-level English Learner Advisory Committees

Attachment 1: 2018-19 ELAC Response Form

Attachment 2: 2018-19 DELAC Meeting Schedule

Administrative Circular No. 21: 2018 Community Service Association, CSA Campaign

Attachment 1: CSA Board of Directors' Grant Allocations, CSA Donor Designations, CSA Holiday and other Gifts 2017-18 

September 4, 2018

Administrative Circular No. 20: After Hours Access Procedure

Attachment 1: After Hours Access Procedure

Administrative Circular No. 19: School Police Event Numbers

August 29, 2018

REVISED Administrative Circular No. 11:  Annual Employee Notifications; for All District Supervisors, Managers, Site Administrators, Directors and Chiefs

            Attachment 1:  Job Aid How to Run the Annual Employee Notifications Report
August 28, 2018

Administrative Circular No. 18:  Reclassification Process for Classified Employees; for All Division Heads, Department Managers, Supervisors and Site Administrators

REVISED Attachment 1:  Position Classification Review Instructions
                 Attachment 2: 
Administrative Procedure 7540 - Classification of Classified Staff Positions
 

REVISED Administrative Circular No. 17: Lactation Accommodations - Labor Code; for Principals, Division and Department Heads, Child Development Center Administrators

August 27, 2018

Site Operations Circular No. 1007: Informal Site Initiated Placement (ISIP); for Principals, Vice Principals, Counselors and Enrollment Staff

REVISED Attachment 1:  Informal School Initiated Placement (ISIP)

REVISED Site Operations Circular No. 1006:  Opening of School - School Choice; for Principals, Vice Principals, Counselors and Enrollment Staff

Administrative Circular No. 16:  Transfer Options for Victims of Violent Crimes; for Principals and Vice Principals

Attachment 1:  Unsafe School Choice Option Letter
Attachment 2:  School Transfer Option Parent Request Form

August 23, 2018
Information Circular No. 501:  Constitutional Rights of Undocumented Students to a Free Public Education; for Area Superintendents and All School Principals; Division and Department Heads
August 22, 2018

Site Operations Circular No. 1001:  Transportation ID Card (ZPASS); for All Principals, Vice Principals and Transportation Liaisons

REVISED Attachment:  Transportation Student Tracking Liaison Guide

Informational Circular No. 500: Interdistrict Attendance Permits; for Principals, Vice Principals, Counselors and Enrollment Staff

Attachment A:  Sample Revocation Warning Letter of Interdistrict Attendance Permit
Attachment B: 
Sample Revocation Letter of Interdistrict Attendance Permit

Administrative Circular No. 15:  Verification of Residence for Enrollment Purposes; for Principals, Vice Principals, Counselors and Enrollment Staff

Attachment 1:  Declaration of Residency
Attachment 2: 
Caregiver's Authorization Affidavit

Administrative Circular No. 14:  Enrollment of International and Nonimmigrant Students; for Principals, Vice Principals, Counselors and Enrollment Staff

August 20, 2018

Administrative Circular No. 13:  Policy Regarding Accommodations for Parents/Guardians with Disabilities; for Principals, Division and Department Heads

Site Operations Circular No 2030: Monitoring District Leavers; for Area Superintendents, Principals and Vice Principals

Attachment:  Request of Enrollment from Receiving School

Site Operations Circular No. 2029:  Transcript Fees; for Principals

Site Operations Circular No. 2028:  Grade Change Appeal Process; for Principals

Attachment 1:  Grade Change Appeal
Attachment 2: 
Principal Declaration Checklist
Attachment 3: 
Teacher Declaration Checklist

Site Operations Circular No. 2022:  Protocol for Online Course Requests in PowerSchool/Powerscheduler; for All Secondary Administrators, Counselors, Registrars, and Site Technicians

Site Operation Circular No. 2013: Process for Determining Academic Distinction; for Secondary Administrators, Counselor and Registrars

Site Operations Circular No. 2007:  Early Graduation from High School; for High School Principals

Attachment:  Early Graduation Request Form

Site Operations Circular No. 2006: Verification of High School Graduation Requirements Completion for Students Attending Alternative Sites; for High School Principals

Attachment:  Alternative Site Verification of Fulfillment of graduation Requirements

Site Operations Circular No. 2005: Student Participation in Commencement and Other Senior Activities; for Senior High School Principals and Vice Principals; Area Superintendents

Site Operations Circular No. 2004:  Guidelines for Grade Replacement; for Secondary Site Administrators, Head Counselors, Registrars, and Site Technicians

Site Operations Circular No. 2003: Evaluation of Foreign Transcripts; for High School Administrators, High School Counselors, High School Registrars & Enrollment Clerks

Attachment 1:  International School History Form
Attachment 2: 
International Transcript Evaluation

Site Operations Circular No. 2002:  Guidelines for Grade Suppression; for Secondary Site Administrators, Head Counselors, Registrars, and Site Technicians

Attachment:  Course Equivalents

August 16, 2018

Administrative Circular No. 12: Certificated Staff Performance Evaluation: for Area Superintendents, School Principals, Vice Principals, Division and Department Heads, Child Development Center Administrators, and San Diego Education Association Representatives

Attachment 1:  Evaluation Timelines
Attachment 2:  Summary Evaluation Report
Attachment 3:  Evaluation Worksheet
Attachment 4:  Evaluation Addendum
Attachment 5:  How to Run Evaluation Report
Attachment 6:  Entering a Performance Evaluation Summary into PeopleSoft

Administrative Circular No. 10: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads

Attachment 1:  Safety and Health Protection on the Job (Rev. October 2017)
Attachment 2:  EDD Notice to Employees (Rev. 43 (5/18))
Attachment 3:  Your Rights and Obligations as a Pregnant Employee (Rev. June 2017)

August 15, 2018

Site Operations Circular No. 1005:  Requests for Student Transportation Under Section 504/Americans with Disabilities ACT (ADA); for Site Administrators, Division and Department Heads

Site Operations Circular No. 1004: Long-Term Suspensions, Cumulative Suspensions Exceeding 10 Days, or Expulsion of Students with a 504 Plan; for Principals, Division and Department Heads

Site Operations Circular No. 1003:  Short-Term 504/ADA Physical Access Accommodations for Students with Temporary Disabilities; for Principals, Division and Department Heads

Site Operations Circular No. 1002: Accommodations to Parents/Guardians with Disabilities; for Principals, Division and Department Heads

Administrative Circular No. 9:  Section 504 of the Rehabilitation Act; for All School Principals, Division and Department Heads

August 13, 2018

Administrative Circular No. 8:  Grades 9-12 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for All Principals of Senior High and Atypical Schools (not subject to Williams site visits) Division and Department Heads

Attachment A:  Instructional Materials Sufficiency Survey
Attachment B:  Principals Verification Statement Instructional Materials Sufficiency
Attachment C:  Williams Science Lab Equipment Worksheet

Administrative Circular No. 7:  Grades 6-8 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for All Principals of Middle Level and Atypical School (no subject to Williams site visits), Division and Department Heads

Attachment A:  Instructional Materials Sufficiency Survey
Attachment B:  Principal Verification Statement Instructional Materials Sufficiency

 Administrative Circular No. 6:  Grades K-6 Sufficiency of Instructional Materials for 2018-2019 School Year and Compliance with Williams Legislation; for Principals of Elementary and Atypical Schools (not subject to Williams site visits), Division and Department Heads

Attachment A:  Instructional Materials Sufficiency Survey
Attachment B:  Principal Verification Statement Instructional Materials Sufficiency

Site Operations Circular No. 2027:  Parental Notification of Comprehensive Sexual Health and HIV Prevention Instruction; for Principals, Grade 6-12

Attachment:  Sexual Health Education Parent Notification Verification Form

Site Operations Circular No. 2026:  Required Sexual Health Education and Professional Development, Grades 6-12; for Principals, Grades 6-12

August 8, 2018

Administrative Circular No. 5:  Student Teaching Program; for All School Principals and Vice Principals, Area Superintendents, Division and Department Heads, Certificated Staff

Attachment 1:  Administrator Confidential Recommendation
Attachment 2: 
Student Teacher Placement Protocol
Attachment 3:  Master Teacher Guide
Attachment 4:  Student Teacher Placements
Attachment 5:  Non Student Teaching Requests for Placement

August 7, 2018i
Administrative Circular No. 4:  Designation of Site Gifted and Talented Site Team Leader and Parent District Advisory Council Member; for All School Principals, Division and Department Heads
August 2, 2018

Administrative Circular No. 3:  Designation of Test Site Coordinators; for All School Principals

Attachment:  Designation of Test Site Coordinators - Online Contacts Form

Site Operations Circular No. 1000:  Testing Calendar Information for the 2018-2019 School Year; for All School Principals, Division and Department Heads

Attachment 1:  2018-2019 Testing Calendar, Traditional Calendar Schools
Attachment 2:  2018-2019 Testing Calendar, Year-Round Calendar Schools

July 30, 2018
Administrative Circular No. 2: Declaration for Trespass Law; for Area Superintendents and All School Principals
July 23, 2018

Site Operations Circular No. 2025: 9th Grade Athletic Probationary Period; for Senior High School Principals and Vice Principals; Area Superintendents

Attachment 1:  San Diego Unified School District Athletic Probationary Contract
Attachment 2:  
San Diego Unified School District Athletic Probationary Contract Student Grade Check

July 18, 2018
Administrative Circular No. 215:  Work Permit Signers; for Secondary Principals
July 10, 2018
Site Operations Circular No. 2024: 2018 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT); for High School Principals and Vice Principals; Area Superintendents
July 2, 2018

Administrative Circular No. 1 :  2018-19 Designation of Teacher Preparation Days:  for Principals, Division and Department Heads and SDEA representatives

Attachment 1:  2018-2019 Certificated Traditional Schedule
Attachment 2:  
2018-2019 Certificated Year Round Schedule